HR ASSISTANT - JOB ID 710
Roles & Responsibilities:
Assisting the Human Resources team with the onboarding and administration of team members.
Booking Drug and Alcohol tests
Establishing background checks
Conducting reference checks
Collecting all required documentation
Forwarding documents for signature
Assisting in the review of candidates for open positions.
Assisting in matching candidates to job vacancies in the applicant tracking system.
Assisting in keeping information within the applicant tracking system up to date.
Assisting in the conversion of resumes.
Assisting in the creation of job descriptions.
Managing travel and accommodation requirements for our site teams.
Posting and renewing job positions online as required.
Reception duties, including answering/transferring calls & taking messages.
Creating and maintaining calendar entries – team birthdays, anniversaries, referrals, meetings, etc.
Maintaining WestCorp’s electronic filing system.
Managing WestCorp’s internal personnel list and address book.
Assisting with the creation/suspension of WestCorp Solutions email/server access for team members.
Supporting the tracking/monitoring of our contractor insurance compliance.
Tracking/maintaining our internal list of contract end dates to ensure timely renewals.
Maintaining the shared OneDrive Admin Folder on WestCorp’s servers.
Maintaining the required level of office supplies – tracking & re-ordering.
Purchasing PPE for our team members when required.
Providing support with the coordination and management of all activities related to corporate events as required.
Safety Administration – Creating the agenda for WestCorp’s monthly safety meetings, sending out calendar invites and organizing and preparing the safety topic for the presentation during the meeting.
Managing and liaising with the Drug and Alcohol program coordinator at client site for random D&A testing.
Other duties as assigned by the HR Manager.
Skills & Knowledge:
Strong Microsoft Office Skills (Outlook, Teams, Word, Excel, One Drive, and SharePoint).
Excellent communication skills, both verbal and written.
Excellent customer service skills, both verbal and written.
Attention to detail and accuracy.
Work effectively and efficiently both independently as well as in a group.
Organization and Time Management Skills – be able to prioritize, multitask, and meet deadlines.
Consistent calm and professional attitude and demeanor always with clients and team members.
Takes Initiative within their own work scope and supports the team and organization in its entirety.
Education & Experience:
Post-secondary education in Human Resources, Office Administration, or Business Administration is considered an asset.
Two (2) years experience in a similar role is required.
Previous HR Recruiting/staffing agency experience is considered an asset.
Experience with an applicant tracking system is considered an asset.
Extended health coverage including dental and vision care provided for the candidate and their immediate family.
Health and recreational club membership reimbursement up to $500 per year (prorated for first and last year).
EFAP (Employee Family Assistance Program) – Counselling provided to all WestCorp team members and their families at no cost.
Education/Training course cost reimbursement – WestCorp promotes continuous learning and will pay for one (commonly selected) training course per year.
Up to 40 hours per year of paid time off for absences due to illness and/or medical appointments.
Company cell phone provided.
You will be joining an amazing team of great individuals in a growing and agile company where you can have a big impact!
If selected for onboarding, you may be required to undergo a background check and substance test in accordance with job site policies.
While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted at this time!
WestCorp Solutions is an equal opportunity employer and encourages applications from all qualified individuals. We are committed to help build a workforce that reflects the diversity of the communities in which we live, and where every team member has the opportunity to reach their full potential.