Hydrocarbon Deal Entry & Inventory Control Analyst - JOB ID 636

WestCorp Solutions is seeking a Hydrogen Deal Entry & Inventory Control Analyst to support our client in Calgary, AB. The primary purpose of this group is to act as a central touchpoint between several groups in front, mid and back office to ensure the accuracy of inventory data in the systems of record (SAP and TriplePoint). The team will gain and maintain a thorough understanding of client’s hydrocarbon inventory locations and movements between them. These positions will require a detailed understanding of the logistics in and out of these locations, the internal marketing and trading book structures as well as the end-to-end flow of volume data from trade entry to settlement. The role will provide oversight of the processes used across the organization impacting volumes moving in and out of the various locations (SAP S4 Plants) and help to coordinate the inputs of the Schedulers with those of the other groups including pipelines, production control, rail, marine and business support & controls to help identify existing gaps in the data or processes. The role will support the creation and sustainment of their Inventory Reasonableness and Book to Physical inventory procedures driven by the Northern Lights design and will coordinate activities with the Hydrocarbon Inventory Management (HIM) team to ensure the successful implementation and sustainment of new practices.

Tasks & Responsibilities:
• Oversee the completeness of inventory movements and facilitate all client’s month end inventory movement requirements in SAP and TriplePoint where applicable.
• Implement and oversee month-end inventory reasonableness activity for client.
• Facilitate the monthly reconciliation process of SAP inventories to shipper statements by commodity, location, trade strategy and legal entity to ensure timely identification and remediation of unresolved issues including performing true ups and measuring gains and losses. This activity is referred to as the ‘book-to-physical’ process and includes the reconciliation of inventories across front, middle and back-office systems.
• Identify abnormal inventory movements as they occur, including negative inventory challenges, troubleshoot & work with scheduling team and respective areas to determine cause & correct transaction(s) if necessary, including fix at source.
• Monitor and track items are getting resolved including logging recurring challenges and fixing at source.
• Collaborate on process improvement initiatives to speed up and eliminate manual processes and support future state of ST&O Transformation, including technology solutions.
• Ensure monthly hand off process is followed and communicate the completion of the reconciliation process to back office to ensure accounting month end deadlines are adhered to.
• Perform client and 3rd party terminal reconciliation as well as pipeline reconciliations and ensure monthly hand off process to scheduling is followed.
• Communicate incorrectly scheduled or missing movements to Finance team to assess extent of financial impact and/or correction, this role includes making movements to adjust where required.
• Actively monitor and manage the trucking BOL errors for all reaching outside of this group where necessary to ensure timely attention to correction.
• Support and proactively drive standardization of inventory management process across scheduling areas.
• Where appropriate, enable technologies to support proactive inventory management, by supporting the business implementation of HIM.
• Prepare and file reports as needed on a daily, monthly, and quarterly basis.
• Follow appropriate internal and SOX audit processes for inventory accounting.
• Other support duties as required.

Experience & Education:
• Bachelor’s degree, a major in Business, Accounting or Economics is an asset.
• One (1) year experience in crude/ and or refined products logistics, analytics, or accounting.
• Experience working in a trading, finance, or operations environment would be an asset.

Skills & Knowledge:
• Strong data, Microsoft Excel and Power BI skills with high attention to detail.
• Proven communication and problem-solving skills.
• Ability to manage competing priorities and to work under pressure within specified timelines.
• Basic knowledge of the end-to-end transaction lifecycle, which include trade capture, contracts/confirmations, scheduling, risk management, invoicing and settlements flow of trade.
• Working knowledge of SAP would be beneficial.

If selected for onboarding, you may be required to undergo a background check and substance test in accordance with job site policies.

We would sincerely like to thank all interested applicants, however only those selected for an interview will be contacted at this time.

WestCorp Solutions Ltd. is an equal opportunity employer and encourages applications from all qualified individuals. We are committed to help build a workforce that reflects the diversity of the communities in which we live, and where every team member has the opportunity to reach their full potential.