PROJECT ADMINISTRATOR - JOB ID 365

Status: 
Open
Our Client requires Administrative personnel responsible for administrative duties pertaining to Capital projects. Scope of work term is for approximately 12 months, however duration of personnel’s terms are at the discretion of Company and shall be revised as required. Requirement for additional extensions will be reviewed and finalized two weeks prior to expiration of current scope of work term.

The general work includes, but is not necessarily limited to the following:

  • Provide administrative services aligned with Client policies and procedures.
  • Project reporting daily/weekly actual results to the Project Controller/Project Manager.
  • Provide cost tracking, document control, safety reporting.

Cost Administration

  • Input and tracking of purchase requisitions.
  • Tracking of contract change orders.
  • Daily LEMS and timecards:
  • Track, verify and return field coordinator signed LEMS
  • Receive against verified LEMs and timecards
  • Verify LEMS match invoices & provide summary report to the Project Manager

Safety

  • Receive and file safety deliverables and orientation requests
  • Issue all required documentation to new contractors

General

  • Prepare project related minutes, and issue meeting minutes for all team/contractor meetings;
  • Assist, Program Manager, Project Controller, Project Manager, Project Coordinators, Project Safety Coordinator, and Project Quality Assurance Coordinator with any requests as needed;
  • Coordinate office facility cleaning and supply inventory as per Client procedures and current supply contracts;
  • Act on behalf of Company, always;
  • Communicate any issues to the Company;
  • Vendor and Sub contractor evaluations.

Other Responsibilities

  • Operating in a team-oriented environment, the Project Administrative is expected to participate in group activities, share thoughts and demonstrate active listening skills, while considering customer needs to provide the best service possible.
  • Keep peers informed on operations, particularly calling attention to changes, abnormalities and new problems as they arise.
  • Evaluate, establish, and implement safe work practices that minimize hazard exposure to employees if applicable
  • Ensures that any rules or regulations contained in Company Safety Manual, Policies and Procedures Manual, Mine Regulations, Occupational Health and Safety Act, Occupational Health and Safety Regulations or any rules posted by the Corporation on bulletin boards or in the work area are complied with.
  • Must comply, administer and uphold all Company standards, policies and procedures pertaining to appropriate conduct, including the Statement of Core Values and Code of Conduct; the Respect in the Workplace Policy; Safety, Health and Environment Policies; and any other applicable standards, policies and procedures as implemented and/or revised by the Company or by legislation.
  • Maintain adequate standards relating to health, safety and personnel relations. Impose good housekeeping habits and maintain good housekeeping throughout the work area.
  • Direct his/her area of responsibility to achieve the highest standards in all aspects, including safety, employee relations, production, cost, and effective utilization of the resources available. Direct, adjust and cease work activities to ensure employees are performing safe and productive work.

Location: Rocanville, SK

We would sincerely like to thank all interested applicants, however only those selected for an interview will be contacted at this time.

WestCorp Solutions is an equal opportunity employer and encourages applications from all qualified individuals. We are committed to help build a workforce that reflects the diversity of the communities in which we live, and where every team member has the opportunity to reach their full potential.