Tasks & Responsibilities:
Approve Labour, Equipment and Material (LEM) in CDMS on behalf of the Business Unit in a timely manner.
Validate transactions are reimbursable as per Contract Terms and Conditions prior to approving in CDMS.
Refer to Contract Payment and Vendor Summaries to assist in determining if transactions are billable.
Have detailed understanding of the Vendor agreement compensation structures (reimbursable vs non-billable for labor, material, equipment and third party).
Interface with Vendors, Business Unit (Service Receivers) to seek clarification or request required changes prior to approving.
Follow up with Contract Coordinators, Category Management for clarification or contract interpretation as required.
Escalate unresolved issues in a timely manner to CDMS Team leader.
Generate reports and provide to appropriate areas as required.
Maintain accurate and effective documentation and record management.
Prepare documentation for audit inquiries.
Track cost avoidances/recoveries as per findings.
Follow up with Business Unit/Vendors on receipt of late LEMs.
Participate in meetings or provide information as required (i.e., vendor billing performance, issue resolution, outstanding items).
Resolve/troubleshoot invoicing issues with involved parties, as required.
Monitor and resolve CDMS rejections, wrongful entries, and incorrect data.
Make independent decisions and recommendations within authority level.
Monitor emerging issues, able to identify areas of risk and make recommendations.
Develop approaches for problem solutions and work practices that may require ingenuity.
Able to work well under pressure and handle emergency or unplanned situations.
Frequency periods of multiple demands and tight deadlines.
Deadline driven work requiring accuracy and quality.
Works independently and makes decisions for the majority of the time.
Work involves extended periods of time at a computer as well as reviewing and preparing data.

Skill/Knowledge:
High attention to detail, with an ability to identify errors.
Experience using office equipment (printer, fax machine, scanner, etc.).
Experience with and familiarity with materials and services in Oil & Gas will be considered an asset.
Make independent decisions and recommendations within authority level.
Monitor emerging issues, able to identify areas of risk and make recommendations.
Develop approaches for problem solutions and work practices that may require ingenuity.
Excellent written and oral communication skills.
Proficient in Microsoft Office suite of tools (Outlook, Word, Excel, PowerPoint, etc.)
Good organizational skills, with an ability to stay focused on assigned tasks.
Basic contracts knowledge.
Works well under pressure with the ability to multi-task and handle large volumes.
Analytical and problem-solving skills.
High level of confidentiality.

Essential Experience and Job Requirements:
Completed or working towards Bachelor of Commerce (BCom).
Supply Chain Management Certification (SCMP or equivalent) is considered an asset

If selected for onboarding, you may be required to undergo a background check and substance test in accordance with job site policies.

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted at this time!

WestCorp Solutions is an equal opportunity employer and encourages applications from all qualified individuals. We are committed to help build a workforce that reflects the diversity of the communities in which we live, and where every team member has the opportunity to reach their full potential

Job Type: Fixed term contract

Schedule:
Monday to Friday